1. Eligibility & Applications

Applicants must meet the eligibility requirements established by South Asia Pageant for their respective age division.
Submission of an application does not guarantee selection as a finalist, delegate, titleholder, or international representative. South Asia Pageant reserves the right to review applications and determine selections based on its established selection process.
Applicants under the age of 18 must have the consent and involvement of a parent or legal guardian.

2. Selection & Titles

Selected applicants may be offered a title representing a country, region, community, or ambassador designation.
Requested titles are subject to availability and are not guaranteed. South Asia Pageant reserves the right to offer an alternative title when appropriate.
A delegate's position is considered confirmed only once all required documents, agreements, and applicable payments have been received by the stated deadlines.

3. Delegate Responsibilities

Selected delegates are expected to represent South Asia Pageant professionally and respectfully throughout their participation.
Delegates may be required to participate in training sessions, meetings, promotional activities, social media content, appearances, interviews, photoshoots, and other activities communicated by the organization.
Delegates are expected to respect fellow contestants, staff, sponsors, partners, directors, and members of the public.
South Asia Pageant reserves the right to review a delegate's participation if their conduct is considered harmful to the organization, its delegates, partners, or reputation.

4. Fees & Payments

All applicable participation fees, deposits, payment schedules, deadlines, and inclusions will be communicated to selected delegates through their Delegate Agreement and/or official invoice.
Delegates are responsible for reviewing all fees and payment obligations before signing their agreement or submitting payment.
Failure to meet an agreed payment deadline may result in the loss of a delegate's position, title, benefits, or participation, subject to the terms of the signed Delegate Agreement.

5. International Competition

Selected delegates may have the opportunity to represent their title at the World Universal Pageants international competition in Nairobi, Kenya, from May 29 to June 4, 2027.
Delegates are responsible for ensuring they possess all required travel documents, including a valid passport and any applicable visas, vaccinations, insurance, permissions, or other entry requirements.
Unless specifically stated as included in the Delegate Agreement, delegates are responsible for their own airfare, personal expenses, travel documentation, insurance, and other costs associated with international travel.
International event dates, schedules, locations, activities, and requirements may be subject to changes made by the international organization, venues, government authorities, airlines, or circumstances outside the control of South Asia Pageant.

6. Photography, Video & Media

Participants may be photographed, filmed, or recorded during official South Asia Pageant activities.
Subject to any separate consent or release required by applicable law, participants may authorize South Asia Pageant to use approved photographs, videos, interviews, and other media captured during pageant activities for promotional, editorial, website, social media, marketing, and pageant-related purposes.
For minors, required consent must be provided by a parent or legal guardian.

7. Code of Conduct

South Asia Pageant maintains a respectful and professional environment.
Harassment, bullying, discrimination, threats, inappropriate conduct, deliberate misrepresentation, or behaviour that significantly damages the integrity or reputation of the organization may result in disciplinary action or removal from the program, subject to the applicable Delegate Agreement and law.

8. Crown, Sash & Title

Crowns, sashes, titles, awards, and other official materials provided to delegates must be represented appropriately and in accordance with South Asia Pageant guidelines.
Delegates may not transfer, sell, reproduce, or authorize another individual to use an official South Asia Pageant title without written authorization.

9. Schedule & Program Changes

South Asia Pageant reserves the right to make reasonable changes to schedules, training sessions, appearances, activities, locations, judging formats, and program requirements when necessary.
Delegates will be informed of significant changes whenever reasonably possible.

10. Health, Safety & Personal Responsibility

Participants are responsible for informing the organization of any relevant accessibility, dietary, or safety requirements necessary for participation.
Participation in pageant activities, travel, rehearsals, events, and excursions may involve ordinary risks associated with such activities. Participants are expected to follow safety instructions provided by organizers, venues, and authorized personnel.

11. Parents & Guardians

Participants under the age of 18 must have appropriate parent or legal guardian authorization.
Parents and guardians are expected to comply with organizational policies and conduct themselves respectfully when communicating with delegates, staff, organizers, sponsors, and other families.
Additional requirements may apply to minors participating in travel, appearances, training, or international events.

12. Privacy

Personal information submitted through applications, registration forms, contracts, or other official communications will be used for legitimate pageant administration, communication, selection, participation, and related operational purposes.
South Asia Pageant will handle personal information in accordance with applicable privacy requirements.

13. Removal or Withdrawal

A participant wishing to withdraw must notify South Asia Pageant in writing.
Any financial consequences of withdrawal, including whether payments are refundable, non-refundable, transferable, or otherwise credited, will be determined according to the participant's signed Delegate Agreement and applicable law.
South Asia Pageant may remove a participant for serious or repeated violations of the Delegate Agreement, these Terms & Conditions, or applicable codes of conduct, subject to applicable law.

14. Agreement

By applying, registering, signing a Delegate Agreement, or otherwise confirming participation, the applicant and, where required, their parent or legal guardian confirm that they have reviewed and understood the applicable terms, requirements, financial commitments, and responsibilities associated with participation.
Where these website Terms & Conditions conflict with a signed Delegate Agreement, the signed Delegate Agreement will govern to the extent permitted by applicable law.
South Asia Pageant reserves the right to update these Terms & Conditions when necessary. Material changes affecting confirmed delegates will be communicated as appropriate.